Planning Duration: 2 Month Minimum
1 hour bi-weekly virtual planning meetings to discuss final event preparations
Creation of ALL event timelines:
Vendor production schedule coordination load in / load out of deliveries
Photo and video schedule for couple + families
Catering schedule outlining timing of meal prep, service and clearing
Transportation itinerary for couple, wedding party + guests
Hair and makeup schedule
Review ALL vendor contracts to ensure vendor timing and OT rates where applicable
1 hour final venue walk through to confirm all details with on-site manager and on-site event staff
Distribution of final guest count to vendors
Assistance with final floor plan
Proofing of printed materials
Suggestion of vendor gratuities
Packing list
Review inventory and ensure nothing is missing
Distribution of all necessary event paperwork to vendors
Complete vendor list + contact information
Load in and parking information
Review seating chart and guest list to ensure no pertinent details are missing
Must have photo list
Must have music list
Additional items list
At minimum 2 SDEPC representatives onsite* up to 10 hours on the event day (Additional coverage available at an hourly rate)
This number will depend on final guest count*
1 representative onsite* for the wedding rehearsal
This number will depend on final guest count*
Ensure all timelines are running smoothly and on schedule
Oversee all vendor load-in
Check inventory of additional items list
Facilitate transportation schedule for bridal party + wedding guests
Ensure all ceremony + reception items are set up properly
Act as the liaison with ceremony officiant
Line up the bridal party for the processional + cue musicians
Run photo timeline and assist with must-have photos
Oversee dinner service and timing
Cue speeches and dances performances
Oversee favor set-up + distribution
Handle all emergencies that may arise with ease + discretion
Additional travel travel and accommodation fees applicable for destination weddings.
